Textbook Executive Summary as of January 21, 2013

This was just posted by the DeKalb School System regarding the issue with the ‘missing’ textbooks:

The Division of Curriculum and Instruction has provided textbook updates as requested which included textbook adoptions, textbook purchases, status of textbook needs and other textbook related documents. As informed by Finance, the textbook lease in the amount of $23.46 million was approved by the BOE on December 7, 2009.

For the FY10, the BOE approved textbook adoptions and purchases on March 8, 2010, in the amount of $7,176,263 and April 12, 2010 in the amounts of $6,182,724 and $967,736.

For the FY11, the BOE approved textbook adoptions and textbook purchases on March 14, 2011 not to exceed $11,000,000.00. The agenda item included a Textbook Adoption and Purchases Historical Perspective* which was provided to the BOE as compiled in February 2011. The total textbook needs, which included the current year and previous years, totaled approximately $26 million. However, the Division of Curriculum and Instruction was informed that $11,000,000 was available for textbook purchases and identified the 2011-2012 textbook purchase priorities as identified below on page 2 of this document
and approved by the BOE on March 14, 2011.

*NOTE – The perspective reflected that $6,693,350.75 was needed for previously adopted textbooks in 2009-2010 that were not purchased due to lack of funding. Additionally, the perspective reflected a total of $3,056,764.15 needed for recurring consumables and replenishment of lost and damaged textbooks for 2011-2012. The textbooks being considered for adoption in March 2011 and the textbook needs for 2011- 2012 were estimated at $15,977,558.64.

• As of February 29, 2012, the Finance Dept informed the textbook office that $18,314,455.60 out of the $23.4 million had been spent on textbooks since 2010.
• On January 11, 2012, the Division of Curriculum and Instruction was informed by Finance Dept that the textbook lease had been spent and that they were not aware of any additional funding.
• The Textbook Dept was informed in November 2011 and reminded again in May 2012 and June 2012, that due to budgetary constraints, introduction of Common Core Standards and preparation for an e-book transition, FY12 textbook replenishment and repairs were halted and FY13 textbook purchases would not occur with the exception of K-2 Math Consumables as approved by the BOE on June 11, 2012.

The decision to not purchase needed textbooks due to budgetary constraints was communicated to principals on July 16, 2012 with suggestions for rebinding and repairing textbooks.

Textbook adoptions and purchases for FY10, FY11, and FY12 were approved by the BOE as follows:

DCSS-textbook-expenditures-FY2010-2012

DCSS-textbook-expenditures-FY2010-2012

The requisitions of the FY12 textbook purchases, not exceeding $11,000,000, were entered in the financial management system, approved by the Finance Dept, and purchase orders issued with most textbook shipments going directly to the schools.

Principals were informed of the shipments and were directed to contact the Textbook Dept if shipments of allotted textbooks were not received as communicated. Thereafter, the Textbook Dept filled orders as requested of schools and as textbook resources were available by internally shifting textbooks from campus to campus as available and necessary. With the decision to not purchase textbooks or replenish
textbooks, the shifting of textbook resources from campus to campus continues to this date with no textbook purchases documented for FY13 with the exception of previously noted K-2 Math Consumables.

+++

DSW is wondering how this report reconciles with the findings of the KPMG audit on the textbooks.  Click these links to download the KPMG files:

KPMG-draft-audit

Click here to read the KPMG final “audit”. [We are of the opinion that this is simply a targeted transactional audit - not a full fledged systemwide forensic audit.]

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12 Responses to Textbook Executive Summary as of January 21, 2013

  1. midvaledad says:

    Did you see my comment on the Dekalb County Facebook page?

  2. bettyandveronica1 says:

    Just because the board approved the acquisition of these books doesn’t mean it happened. Duh. According to Peat: the total amount taken for the whole account: “There were six disbursements, totaling $10,567,743.03, from the line of credit between December 28, 2009 and March 7, 2012.”
    Either the accounting firm is wrong or Dcss is wrong? Who do you believe? Maybe the books were purchased but coded wrong and further decreased some other bucket that should have been used for say…electricity?

  3. dekalbite2 says:

    “The decision to not purchase needed textbooks due to budgetary constraints was communicated to principals on July 16, 2012 with suggestions for rebinding and repairing textbooks.”

    That must be a euphemism for:
    “Get your teachers and students some scotch tape and tell them to scotch tape those books together.”

    Not enough money for teachers and textbooks, but tens of millions a year for highly paid Instructional Coaches, Data Coaches, and Instructional Supervisors (Coordinators) that never teach a single child. Very sad for kids.

  4. The way I read it, DCSS is simply quoting what was approved at board meetings (in the minutes)… But it’s not congruent with what KPMG was able to find… they obviously could not find anywhere near $24 million in receipts. Only about $10…

  5. No Duh says:

    I’m confused by the below…
    “• As of February 29, 2012, the Finance Dept informed the textbook office that $18,314,455.60 out of the $23.4 million had been spent on textbooks since 2010.
    • On January 11, 2012, the Division of Curriculum and Instruction was informed by Finance Dept that the textbook lease had been spent and that they were not aware of any additional funding.”

    In January of 2012 there is no money left in the fund for books. But, just a month later — in February — there appears to be about $5 million left? Am I mis-reading??

  6. We are as confused as you No Duh…

  7. howdy1942 says:

    My wife shared with me the following quote and I thought I would share it with you:

    “In the first place, God made idiots. That was for practice. Then he made school boards.”

    Mark Twain

  8. Insider says:

    Not sure if you’ve seen the news that Ralph Taylor has resigned – effective yesterday.

    http://www.ajc.com/news/news/breaking-news/school-administrator-resigns-after-admitting-he-co/nT9JQ/

  9. bettyandveronica1 says:

    I said thumbs up on the last comment !! I wish I could say it again a thousand times. Now is the time to start peaking in on a few other dissertations/thesis. I know one specific lady who needs her words searched as well.

  10. PI says:

    @Betty – It really is such an easy process to put a any text through that kind of test. Our professors made us use turnitin.com which returns a detailed analysis of how much our papers could reflect plagiarized material and possible sources of the plagiarism.

  11. dekalbite2 says:

    @PI
    Many DeKalb schools use turnitin.com as well to ensure students are not plagiarizing.

  12. Let us know who that person is and we will see if we can get a copy of her dissertation and search it. People who cheat to get an “advanced” degree have no business in DCSS.

    You know you can trust us to protect your identity. Send us an e-mail to dekalbschoolwatch@gmail.com with the person’s name, the college/university, and date of graduation. If you have a copy of the dissertation we can scan, that would be very helpful and speed up the process.

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